INTELLIscribe Technical Overview

Sat, 10/05/2019 - 20:36 By Dave Brooks

More Options for Printing Documents

Printing your documents in powerful ways just got a whole lot easier: print once and have your news script sent simultaneously to eight network printers; reprint a copy of your sales forecast without opening the original application; print packaging information from your business office in Portland to your warehouse in Spokane. With INTELLIscribe, you can print your documents how you want and where you want, quickly and efficiently.


INTELLIscribe can be configured to archive print jobs. Print jobs are saved to a spool directory under the main INTELLIscribe folder. You can configure INTELLIscribe for the following archiving options:

  • Delete immediately after printing, choosing not to archive print jobs.
  • Keep only jobs that do not finish printing.
  • Delete jobs after a specified number of days have passed.
  • Maximum number of jobs to archive.

Read more about archiving your print jobs


Print jobs can be reprinted without launching the original application. In a normal situation, reprinting usually includes opening the application again and selecting Print from the File menu. This takes time and uses resources to complete.

With INTELLIscribe, you need only right-click on the print job, choose reprint from the pop-up menu, and INTELLIscribe takes care of the rest.

Example uses include:

  • When the printer runs out of paper, the print job could be lost. Because INTELLIscribe saves a copy of each print job, data is no longer lost.
  • If the print server does not support a number of copies, you could use INTELLIscribe to reprint your document, giving you a total of 2 copies.

Read more about INTELLIscribe's reprint capability

Simple Configuration

An easy-to-use Wizard guides users through the steps of configuring INTELLIscribe. Therefore, INTELLIscribe can be up and running in a matter of minutes.

The Virtual Printer Port Wizard guides users through creating and configuring a virtual printer port. This Wizard can be run either from the INTELLIscribe user interface or from the Windows Print Manager during the Windows Add Printer Wizard.

Faster Printing Speed

Printing speed has been improved again. INTELLIscribe is significantly faster for large files, and all job sizes should see an increase in speed. Current users have confirmed this; one reported that a print job that previously took over three hours was completed in fifteen minutes, with no other changes to the network or other processing.

User Interface

The INTELLIscribe user interface allows users to view on-screen status information about various queues, jobs, and destinations.

From the Queues window, users can edit the queue properties or delete a queue. A popup menu provides easy access to these features, or simply double-click the queue to update the configuration.

The print job windows displays data for each print job. Users can view the job name, status of spooling, and scheduled and completed times if applicable. Additionally, there is right-click menu support for each job. From here, you may cancel printing, delete the job, reprint the job if it has already completed printing, or open the job properties to see additional information.

In the Destination window, users can view destination information such as the number of jobs printed to that destination and its current state. You can also query the destination for further information.

A print log viewer is also available allowing users to monitor printing activity and other events.

Read more about the user interface


The broadcast/multicast policy is used to spool each print job to all destinations associated with the queue.

  • Destination Selection: All destinations are selected.
  • Failure Handling: INTELLIscribe will not choose another destination since all destinations have already been used.
  • When to use: Use this policy when you want to send print jobs to more than one destination simultaneously.

Read more about printing to more than one printer using INTELLIscribe

Command-Line Interface

The command-line interface feature is similar to the "lpr" commands in UNIX and Windows platforms. ISendFile sends jobs, unmodified, to the "virtual printer port" of your choice. This command may be called from the MS-DOS prompt or from custom applications.

Read more about INTELLIscribe's command line interface

Print Destination Balancing

The destination balancing policy keeps statistics on the amount of data sent to each printer. Any new print jobs coming in will be sent to the printer that has been used the least.

  • Destination Selection: The least used destination is attempted first.
  • Failure Handling: The destination that is the least used not counting the failed destination.
  • When to use: Use this policy when you have multiple printers that are similar in print speed or paper tray size, and job sizes that are not consistent.

Read more about print destination balancing

Drag-and-Drop Printing

Users can simply drag a "printer-ready" file over a "Virtual Printer Port," bypassing the Windows print driver. This spools files without any modification to the file. If you have files that already contain the proper printer codes, you can eliminate the use of the print driver and Windows spooler.

Read more about drag-and-drop printing

Failover Printing

Using the failover policy, the first destination is always tried first. If the print job fails, it is then tried at the next destination listed, and so on until all destinations have been tried. As soon as a destination is successful, no further destinations are tried.

  • Destination Selection: The first destination is always scheduled first.
  • Failure Handling: The next destination in the list is tried.
  • When to use: Use this port policy if you have a faster or more reliable printer and any number of slower printers. You might also use this policy if you have a printer with a large paper tray and one or more with smaller paper trays.

Read more about failover printing

Reduce Demand on Servers

Windows printing takes many resources to complete. If you have an NT or Novell server that is running low on resources, INTELLIscribe can spool print jobs, freeing resources on the server. This allows the server to concentrate on other tasks while INTELLIscribe spools print jobs.

Round Robin

The round robin policy remembers the previously tried printer and schedules the job for the next destination in the list.

  • Destination Selection: The print job is scheduled on the next destination in the list.
  • Failure Handling: The next destination is tried.
  • When to use: Use this policy when you have multiple printers that are similar in print speed or paper tray size and want them to be used predictably, perhaps because the job sizes are consistent.

Read more about round robin printing

Setup Replication

Once INTELLIscribe is configured initially, you can back up the "virtual printer port" configuration to a file. This file can be used to create similar configuration on multiple computers. For instance, if you have 10 licenses and all will be configured to print to the same printers, INTELLIscribe can be configured once, and the configuration can be copied to all 10 computers.

Users can also keep this file for backup purposes. Then, in case of a hard drive crash or other catastrophic events, a clean installation on a new computer can import the configuration, greatly reducing the amount of time printing is down.